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For this exercise, you'll match benefit examples with the appropriate benefit category into which they fall.
Step 1 Review benefit categories
Review the descriptions for the three categories of benefits in the table below.

Benefit Category Description
Saving Money already budgeted that will not be spent if you implement GIS.
Benefit to the agency Benefits accrued as a result of the information produced by the GIS.
Future and external benefit Benefits accruing to agencies other than those acquiring the GIS.

Step 2 Match benefits to benefit categories

For each example, name the appropriate benefit category.

  1. Beneficial change in operating procedures — this may occur when cross-departmental processes can be streamlined.

  2. Expand Instructions Answer

  3. Increase in the effectiveness of planned expenditures — as a result of the GIS providing the organization with better information to identify and prioritize improvements, increases in the effectiveness of planned expenditures can occur in the area of capital improvements planning.

  4. Expand Instructions Answer

  5. Minimization of current expenditure — this may occur when GIS can be used to perform a task that previously had to be paid for. For example, you may be able to perform analysis and prepare maps that you formerly required a consultant to do. By having expertise and capability in-house, you save money that was previously spent on consultants.

  6. Expand Instructions Answer

  7. Increase in revenue — This can occur as a result of efficiencies in how your organization does business. For instance, sales may increase because GIS routing of delivery trucks allows precise delivery time for customers.

  8. Expand Instructions Answer

  9. Reduction in liability — this can occur by using the GIS to show that your organization made a significant effort toward performing its job adequately. An organization might use GIS to determine the optimum route for a power line and thus avoid both sensitive habitat areas and future court cases.

  10. Expand Instructions Answer

  11. Public good — the general public can also benefit from an organization implementing a GIS. The implementation of GIS can mean better customer service, better decisions, and more effective use of tax dollars. Automated databases can now be made available through tools like the Internet, allowing the public to access data from their homes.

  12. Expand Instructions Answer

  13. Development of better policy options — with the ability to analyze more options, you may be able to develop better policy options. Your company may normally be able to evaluate only one or two alternative sites for locating a new business, but with the use of GIS, it can evaluate hundreds of sites in the same time period.

  14. Expand Instructions Answer

  15. Use of information products by other agencies — even though they may not directly use the GIS, other agencies within an organization may benefit from the new information being produced. For example, many organizations use GIS to prepare maps that can be used by other departments within their organization, although these departments never use the GIS directly.

  16. Expand Instructions Answer

  17. Decrease in person hours used — this may occur when you can automate a work task using the GIS. For example, the Registrar of Voters office may hand-draft all their precinct maps, which is very labor intensive. Using a GIS, they may be able to automate their precinct maps and spend only half the person hours they were previously using.

  18. Expand Instructions Answer

  19. Minimization of investment risk — using GIS to help you identify potential hazard areas can minimize investment risk. For example, new homes should be located away from hazard areas to avoid problems with abandonment and resettlement costs.

  20. Expand Instructions Answer

  21. Minimization of environmental impact — using GIS to identify areas that are environmentally sensitive can minimize environmental impacts from land development and other land uses.

  22. Expand Instructions Answer